As online workspaces are becoming increasingly popular, managers must learn some tricks to oversee and organize remote offices. With this newfound freedom with work comes a new set of challenges, as managers’ obvious (yet sometimes intimidating) ability to go around from desk to desk to check on their staff is gone. So, how can you motivate a team that you can’t see?If you are interested in how to oversee a remote team, read on, as below are five ways that managers can manage teams without seeing them in person.
Use The Right Tools
There are many productivity tools available that can help your team stay on track and make the most of their time. You could suggest using a time-tracking app to monitor how much time each team member spends on each task or a project management tool to keep track of their progress and deadlines. Or, if you are overseeing many teams remotely, you could invest in batch processing tools to minimize the time that you spend delegating repetitive tasks. Other useful tools include note-taking apps, task lists, and calendar apps.
Set Clear Goals
The first step to improving productivity in an online workspace is to set clear goals like OKR. When everyone understands the objectives, they can focus on what is important and avoid distractions. Ensure that your team understands the goals and assist them in breaking them down into smaller, more manageable tasks. You need to set deadlines for each task so that everybody is on the same page and they are working towards the same goal.
Create a Dedicated Workspace
Another way that you can boost productivity in an online workspace is to create a dedicated workspace. Encourage your team to find a quiet, comfortable area where they can work without distractions. Make sure that your team all have access to the same tools and equipment they need to perform effectively. This will help them stay focused and avoid interruptions, which can slow them down and reduce their productivity. As well as this, you can make sure that the online workspace that they are working on is updated as it needs to be with all of the relevant information. This will prevent them from needing to contact you and will allow them to work successfully and, hopefully, quickly!
It may seem counterintuitive to efficiency, but taking regular breaks can actually help your team be more productive. When they work for hours on end without a break, their concentration and focus can start to slip. Encourage each member of your team to take short breaks every hour to recharge their batteries and stay alert. Suggest going for a walk, doing some stretching, or simply taking a few deep, relaxing breaths to clear their minds.
Finally, one of the most effective ways to improve productivity in an online workspace is to minimize distractions. There are many potential distractions when working online, from social media notifications to email alerts. Encourage your team to eliminate as many of these distractions as possible by turning off notifications, closing unnecessary tabs, and muting their phones. This will help them stay focused on their work and avoid wasting time on non-essential tasks.